Photocopiers are powerful support devices in the work process, so the first thing every office worker needs to know when going to work is how to use the machine, this is also extremely necessary. To get closer to industry 4.0 and make your work easier, please refer to the following instructions on how to use the photocopier

Basic function keys of the photocopier

First, to be able to use the photocopier, you need to know how to use the functions of the physical buttons on the photocopier:

• Access key: Used to enter the name and password when the photocopy is encrypted.

• Box key, Extra/Scan key, Copy key, Fax/Scan key: Used to enter the Box, Extra/Scan, Copy, Fax/Scan modes respectively, when the machine is in any mode, the corresponding key will light up green.

• RESET key: This is the key that has the function of returning the machine to the default mode.

• START key: Start copying, scanning, printing.

• STOP key: End the copying operation currently performed on the machine.

• Interrupt key: Pause the current copy cycle to perform another copy cycle, if you want to return to the original copy cycle, press the Interrupt key again.

• Proof Copy key: Used to print a test copy before printing a large number of documents.

• CLEAR key: The function of the key is to clear the current copy to 1 or clear other settings when setting up the program.

• MODE CHECK key: Check, enter or change user settings.

• Mode Memory key: This key is to save copy settings.

• Contrast key: You can adjust the contrast of the touch screen through this key.

• Enlarge Display key: Used to enlarge the touch screen.

• Accessibility key: Used to enter the user function setting screen.

• Utility/Counter key: Used to display the Utility/Counter screen

• Numeric keys: These are keys used to enter numeric functions.

Basic instructions for using a photocopier

To perform copying, follow the steps in the photocopier instructions below:

Step 1: You must place the document to be copied on the scanning position of the photocopier. Place the copy document on the glass according to the guide lines, the side you want to copy face down on the glass, then you will see the words "Place document face down" appear on the document feeder. After doing that, you have recorded directly on the document feeder. After placing the document in the correct position, you need to close the machine cover so that the machine can recognize the target.

Step 2: Choose the quantity and color of the photocopies you need. The number of copies will depend on your needs. To accumulate the quantity, select the numbers on the control panel to declare the quantity.

Step 3: Next, select the paper size. Most photocopiers will have two types of paper trays: 14-inch paper and 11-inch paper. If you want a different size, you can install the paper type in a paper tray on the machine.

Step 4: Finish copying the document.

Some common basic errors when using a photocopier

When using a photocopier, you may encounter the following common errors. Please refer to them to fix them best:

• The photocopier pulls a lot of paper at the same time, the paper is jammed and does not come out: This phenomenon is due to the roller being worn out due to long-term use. To fix this problem, replace the roller for the machine to work best.
• The photocopies have a faint top and a dark bottom: This condition is due to the machine's dryer being about to break down, the temperature is not correct. Solution: You need to check the dryer, maybe the dryer has been used for a long time so the function has decreased, so replace the dryer for the machine.
• Photocopies with horizontal black streaks, black dots all over the copy: This problem is caused by the rubber part not being able to accommodate the area of ​​the toner cartridge. To fix this, check the rubber part and replace it if it is worn.
• Photocopies are blurred, with uneven ink all over the copy: This phenomenon may be due to running out of toner, or the drum or the group may be worn out. To fix this, replace the toner or check the components for damage.